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Student Organization Event Proposal
All college-sponsored chartered organization activities, both on and off campus,
must be approved prior
to the activity by Student Life. Please submit a form
at least 2 weeks prior
to the event.
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Student Organization Proposal Form
All college-sponsored chartered organization activities, both on and off campus, must be approved prior to the activity by Student Life. Activities and events must be proposed at least two weeks before the date of the proposed activity. Travel out of McLennan County must be have VP and Dean approval and be requested by August 30th or 6 months prior to trip. Please read the following User Agreement and complete and submit the form for your activity to be considered.
NOTE:
G
eneral events of a specific type may be approved for a full semester, but the organization should email Student Life prior to the event to provide date and location information. Example: Your organization wants to have a park day at Cameron Park, and the event is approved. If the event is repeated within the same semester with the same format, an email to Abby Ramos at aramos@mclennan.edu with the new date(s) will fulfill this form requirement for repeat events.
User Agreement
The following is agreed to and understood by the sponsoring organization:
A. All College policies, rules, and regulations governing student actions will be observed.
B. The organization is responsible for complete removal of all materials brought in by the organization specifically for the activity and for the removal and disposal of all posters, signs, exhibits, etc. displayed by the organization, both on and off campus, immediately following the activity.
C. The organization will make satisfactory arrangements with the college or other involved parties in the event of breakage or damage to property.
D. This proposed activity may not be approved if this form is not properly completed and submitted at least two weeks (14 days) before the date of the activity.
E. This proposed activity has not been officially approved and may not take place until the organization and/or the advisor have received approval by e-mail from Student Life.
F. Clicking "I agree" on the Student Organization Proposal Form is binding and represents the signature of the organization representative or advisor.
Name of Student Organization or Group
Today's Date
Today's Date
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Information About Person Submitting Proposal
Your Role in Organization
Your Role at McLennan Community College
Student
Faculty
Staff
MCC ID Number
First Name
Last Name
Phone Number
Email Address
Event Proposal
Event Name
Proposed Activity
Proposed Location
Event Date (or Event Start Date)
Check Applicable Boxes
Check Applicable Boxes
Multi-Day Event
One-Time Event
Recurring Event
Provide any details from the previous question.
Event Start Time
Event End Time
Check all descriptions that apply:
Check all descriptions that apply:
Community Service
Entertainment
Event Open to Public
Fundraiser
General Meeting
Off-Campus
On-Campus
Special Event or Meeting
Travel Outside McLennan County (Travel Request Form required)
Select all attendee types that apply:
Select all attendee types that apply:
Club Members
Guests who are MCC Students
Guests who are not MCC Students
Faculty/Staff Speakers or Guests
Faculty/Staff Advisor(s)
Off Campus Speakers
Restricted to Club Members Only
Open to All Students
Open to Community
Describe any involvement by individuals who are not members of your organization and/or MCC students, staff, or faculty.
Advisor(s) who will be present (if applicable):
Check this box if funds are needed.
Check this box if funds are needed.
Yes, funds are needed.
Will the organization be utilizing organization funds? Will the organization be requesting financial support from Student Life or an outside source? Please describe anticipated financial needs and sources of funds, if applicable.
Facility and Equipment Needs
Facility and Equipment Needs
None
Chairs
Heating/AC
Microphone
Smart Room
Speaker
Tables
Other
Please explain your facility and equipment needs (if applicable).
Please explain your cleanup plan after the event (if applicable).
If the event is online, please provide a link and/or description for accessing the virtual meeting.
Submission
Please read the "User Agreement" above, and select "I agree" to denote that you understand and agree with the stated policies and procedures.
Please read the "User Agreement" above, and select "I agree" to denote that you understand and agree with the stated policies and procedures.
I agree.
Submit